Terms and Conditions of Hire

Bulbery Sports Field and Pavilion
Abbotts Ann Sports Field

Terms and conditions of hire:

The terms and conditions of hire of the field and its facilities are subject to terms and conditions set out below. You must indicate at the time of booking via e-mail or in writing that you accept these terms and conditions to validate your booking. You can download these Terms & Conditions HERE

 

Hirer undertaking

 

 

The Hirer undertakes to ensure that they understand the terms and conditions as laid out below and subsequent amendments or special conditions in force for the time of booking

 

 

Bookings

 

 

Bookings must be made in writing to Henry Johnson, 24 Duck St, Abbotts Ann, SP11 7BG, or via e-mail to henry.sportsfield@tropic.org.uk

 

Bookings cannot be refunded less than seven days in advance. Cancellations must be made in writing.

 

The person who makes the booking must be over 18, they must be on site at all times during the booking as the responsible adult.

 

If you are hiring the hall on behalf of an organisation, the above point still applies

– but the organisation becomes jointly liable with you.

 

Any parties for persons under 18 must have a supervising adult in charge on the premises at all time.

 

Your booking is not confirmed until an agreed deposit is paid.

 

Payment must be made in full in advance or on the day of the hire to Abbotts Ann Parish Council unless by special arrangement with the Sports field Management Committee.

 

Each group leader must be aware of, and convey to their group, all the rules governing use of the premises and of the fire procedures.

 

The group leader is responsible for getting out, and returning, any equipment used in the designated area.

 

Hirers may not sub-let or use the Premises for any purpose other than that described in their Booking Application

 

If a Hirer is a regular weekly user, the Committee reserves the right to cancel all, or part of, certain bookings in favour of one-off bookings. Such cancellations shall not occur more than once a month, and at least six weeks’ notice shall be given of such cancellation.

 

The Committee reserves the right to nominate a specified weekday evening as not being available for regular weekly bookings, so that priority can be given to monthly, or less frequent, bookings.

 

 

 

Terms of use

 

 

All bookings shall normally end at midnight, all clearing up must be complete before that time or arrangements must be made for the following morning, if available, for which an extra charge may be required

 

Every effort shall be made to hand over the hall in a clean state, the Hirer must ensure that all facilities (main room, kitchen, loos and changing rooms) are handed back in the same condition. Refuse should be placed in the bins outside or taken home, or a further charge may be made for cleaning.

 

Smoking is not permitted in the pavilion

 

We have neighbours so every effort must be made to keep noise levels down and consideration also given to other people hiring at the same time.

You must respect local residents when using the facilities and we reserve the right to terminate or cancel your booking if we do not think you are doing so.

 

Music is only allowed after consultation with the Bookings Secretary, and the volume must not exceed a level determined by the Committee.

 

The use of sticky tape, glue, nails, drawing pins or Blue-tack or similar is not permitted except on noticeboards.

 

Hirers are required to leave the hall secure, windows and doors locked and to return the keys promptly to the Bookings Secretary or to Abbotts Ann Village Shop or The Eagle Pub.

 

Only the specific rooms and equipment hired may be used, other hirers may be using other facilities (unless exclusive use is secured).

 

Any damage caused, or additional cleaning required after your hire, will be charged to you. This charge will be a minimum of £50.

 

Barbecues, fires and any cooking facilities other than those provided in the kitchen are not permitted anywhere on the site without express permission.

 

The premises are not to be used for any unlawful purpose or in any unlawful way

 

Cars are parked at owner’s risk, and must not block the site entrance, ancillary buildings or block access for emergency vehicles

 

Camping or overnight stays are not permitted except by special arrangement

 

The field and pavilion may only be used for any licensable activity with prior consent of the Committee. Licensable activity includes but is not limited to to public performance of any nature or via any media, the sale of alcohol for consumption on or off the premises. This includes payment of any kind for an event at which alcohol or other licensable activity is provided. For any licensable activity, permission must be sought prior to booking from the booking secretary. You, the hirer are then responsible for obtaining any relevant temporary notices or legal requirements to conduct the licensable activity.

 

The Hirer must: Turn off all lights, heating and any other electrical equipment at the end of the hire period. All windows must be closed, all doors must be locked and all taps turned off. All equipment must be clean and stored as found. Failure to comply with this term may result in an additional charge at the discretion of the Management Committee.

 

 

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