Abbotts Ann Parish Council Meeting Agenda — 21st July 2016

1

1900

Newly Elected Councillors to sign Declarations of Acceptance of Office

Cllrs to note resignation, as temporary councillors, of Borough Councillors Flood and Stallard

2

1903

Councillors to elect a Chairman and Vice Chairman

3

1908

Apologies for Absence

4

1910

Declarations of Interest to be made

5

1912

Cllrs to agree the minutes to be a record of proceedings of the previous meetings held on:   a) 19^th May 2016 and b) 29^th June 2016.

6

1920

Actions and Updates to be reported (Clerk’s actions and updates circulated)

Cllrs Hayter and Bleeker to provide update on meeting with Sports Field Management Committee

7

1930

Public Participation – This item will be limited to 15 minutes, unless directed otherwise by the Chairman.

8

1945

Borough and County Councillor Reports

9

1955

Planning and Tree Work applications – Cllrs to propose a response to be submitted to TVBC relating to the following applications:

a)    16/01512/OBLN – Modify the planning obligation associated with Planning Permission 09/02392/OUTN by removal of Part II of Schedule 6 regarding HCV Traffic Demand Management systems – Andover Business Park, Monxton Rd.

b)    16/01617/FULLN & 16/01618/LBWN – Construction of single storey link between existing dwelling & detached garage with amendments to include provision of a flat roof light & removal of a rear window (amendments to 15/00977/FULLN & 15/00978/LBWN – Water Cottage, Mill Lane, Abbotts Ann.

c)     Cllrs to propose system of viewing future planning applications

10

2005

Motion dated 05.05.16 to dissolve Burial Ground Sub-Committee agreed at the meeting held on 7 January 2016 and that the decision to adopt the Terms of Reference at the meeting held on 11 February 2016 be rescinded. Clerk requested to take advisement at the meeting held on 19 May 2016. (Clerk’s recommendation to Cllrs has been circulated)

11

2010

Cllrs to propose a response to the PCC request for Parish Council to take over responsibility/maintenance of closed Churchyard – (details circulated)

12

2020

Correspondence:

a) Email received regarding maintenance of the Wildflower meadow for 2016 (email circulated)

b) Letter requesting permission for removal of an inscription in the Garden of Remembrance and to add a new inscription. (letter circulated)

c) Letter requesting relocation of salt bin by The School Yard – (letter circulated)

13

2030

Finance:

a)    Responsible Financial Officer to provide Internal Auditors report. (report circulated)

b)    Cllrs to approve the payments to be made.

c)     Cllrs to approve removal of Cllr Flood as an authorised signatory from the bank mandate

d)    Cllrs to agree new authorised signatories to be added to the bank mandate

e)    Cllrs to approve training for new Cllrs – The Knowledge and Core Skills – £90.00 per person. Next available course date is 12 & 26 September 2016.

f)     Cllrs to approve training for Clerk – Budgeting – £75.00 and Focus on Audit – £35.00

14

2050

The Next Meeting of the Parish Council will be held on (TBA) – Cllrs to agree next meeting dates.

Signed:   Mrs C Cotterell – Clerk

Date of Issue: 15^th July 2016